Executive Assistant to CEO - Remote

We are a fast-growing workplace wellness company, seeking a dedicated executive assistant to join our friendly team and support our CEO.

This is a remote/work-from-home position with growth potential. Travel is not required, but having your own set up (laptop/PC plus reliable high-speed internet) is.

About Us:

Flourish Legal Well-Being provides workshops and coaching on various aspects of well-being for law firms and legal teams. We've run programs at Fortune 100 companies, the world's top law firms, public defenders’ offices, and many other organizations.

Over the past year and a half, the team has grown from two to eight, and our operations have expanded. It's an exciting time to join us.

We’re a diverse team from a range of racial, cultural, and experiential backgrounds.

Who We're Looking For:

We are seeking a proactive and detail-oriented executive assistant to support our CEO. The ideal candidate is a self-starter who excels at managing daily tasks with minimal oversight, enjoys the challenge of tackling complex projects, loves to learn, and thrives in a remote work environment.

You should be able to think critically, anticipate needs, and offer solutions that improve workflows. Strong organizational skills and the ability to manage multiple tasks without missing deadlines are essential.

You will manage the CEO's calendar, oversee his email, organize travel, conduct online research, perform administrative tasks, and execute on projects. You’ll need excellent, fluent written *and spoken *English, with the ability to maintain a warm and approachable tone.

Role Responsibilities:

Calendar management: Schedule and manage calls, meetings, and appointments; keep the calendar organized; make sure the CEO is aware of upcoming deadlines and other important calendar items.
Email management: manage the CEO’s inboxes and interact with his contacts via email. The goal is to handle much of his email for him.
Briefings: Shepherd the CEO through his day, briefing him daily on his tasks and appointments.
Travel arrangements: book and manage the CEO’s travel, handle logistics, learn and apply his travel preferences
Other admin tasks: conduct online research, make purchases, manage software subscriptions, etc.
Process improvements: stay on the lookout for ways we can improve our workflows to become more effective and efficient
Special projects: take the lead on more complex tasks and projects, figuring out solutions and getting things done.

Proactiveness is encouraged on every level of the work. We value you taking the lead and coming up with ideas on how things can be better.

When you apply, please make sure the subject line is: “Attention to detail matters.”

Software To Be Used:

Gmail
Google Calendar
Google Docs
Google Sheets
Microsoft Word, Excel, PowerPoint
Slack (for chat-based communication)
Dropbox (for file storage)
BitWarden (for password storage - similar to LastPass, 1Password, etc.)
Calendly (for call scheduling)
Notion (for project/task/knowledge management)
Zapier (for automations)

What We Offer:

Competitive pay: $1,000 USD per month for full time work.
Remote flexibility: work from home - we’re a fully remote team.
Growth opportunities: we want to support you in learning, growing, and building a long career with us
Friendly colleagues: we treat each other well and enjoy working together

Our Values:

Craft: We delight in doing excellent work for its own sake, whether it’s a massive project or a two-sentence email.
Hospitality: Inspired by five-star hotels, we aim to delight our clients with thoughtful, unexpected touches.
Ownership: We admit mistakes and embrace feedback, seeing both as opportunities to grow.
Honesty: We tell the truth and keep our word.
Kindness: We treat everyone with caring, consideration, and respect.

Job Requirements (apply only if you meet these)::

Quality-focused: You take pride in doing excellent work, whether it’s a massive project or a two-sentence email.
Self-directed: You can think on your feet, find solutions, and figure out how to complete tasks without hand holding. With time, you can learn to anticipate the needs and suggest useful things the company and your boss hadn't thought of.
Detail-oriented: When you are given instructions, you follow them carefully and in detail. You can keep track of multiple tasks and responsibilities, and you don't let things slip through the cracks.
Articulate: You write and speak well, in native-level, fluent English. Your writing has a warm, friendly, not-too-formal tone, while remaining professional.
Accountable: When you make a mistake — which everyone does — you don't hide it or make excuses. You acknowledge the mistake, propose a fix, and treat it as a learning experience.
Tech-savvy: You’re comfortable in the digital environment, able to use all the required software tools (see above), and able to learn new, user-friendly software services.
AI-savvy: If you don't already make extensive use of ChatGPT or Claude, you're open to learning how. We can provide some helpful guides.
Friendly: You have a warm, friendly demeanor and are pleasant to work with. (We are too!)

Experience working as an Executive Assistant and/or Virtual Assistant is preferable but not mandatory.

Application Process:

In addition to the LinkedIn application, please send the following to [[email protected]]:

Resume: As a PDF titled [Lastname.Firstname.Executive.Assistant.pdf].
Experience: Details about your background that could apply to this role.
Qualifications: Please outline how you meet each of the job requirements we listed (quality-focused, self-directed, etc.), being as specific as possible and ideally providing relevant examples.
Personal Insights: Share your take on "Work is love made visible" - Khalil Gibran, and if you could be any animal, which would it be and why?

Well-structured and thoughtful applications will stand out. Feel free to include any questions with your application.

Executive Assistant to CEO (Remote)