Seasoned Executive Assistant ( Latin / South America) - 14988
Job Title: Senior Executive Assistant
Contract type: Full time, Independent Contractor, US Business hours
Location: Remote — open to candidates based in Latin or South America only.
About The Company
We are a real estate investment and development firm focused on acquiring, preserving, and creating high-quality multifamily housing through impact-driven and innovative strategies. With a strong emphasis on collaboration between private capital and public mission, we deliver housing solutions that balance investor returns with community benefits.
Role Overview
This is a high-impact Senior Executive Assistant role designed for a seasoned professional, not a junior-level assistant. The Founder is seeking someone who can operate with autonomy, bringing proactive thinking, efficiency, and a strong focus on process improvement to every aspect of their work. You will be responsible for keeping operations running smoothly, ensuring nothing falls through the cracks, and maintaining priorities with ease. Your experience and seniority will shine in this role, as you’ll be expected to anticipate needs, optimize workflows, and act as the Founder’s trusted right hand. This is a unique opportunity to take ownership, influence processes, and deliver tangible impact in a fast-paced, results-driven environment.
Key Responsibilities
Contract type: Full time, Independent Contractor, US Business hours
Location: Remote — open to candidates based in Latin or South America only.
About The Company
We are a real estate investment and development firm focused on acquiring, preserving, and creating high-quality multifamily housing through impact-driven and innovative strategies. With a strong emphasis on collaboration between private capital and public mission, we deliver housing solutions that balance investor returns with community benefits.
Role Overview
This is a high-impact Senior Executive Assistant role designed for a seasoned professional, not a junior-level assistant. The Founder is seeking someone who can operate with autonomy, bringing proactive thinking, efficiency, and a strong focus on process improvement to every aspect of their work. You will be responsible for keeping operations running smoothly, ensuring nothing falls through the cracks, and maintaining priorities with ease. Your experience and seniority will shine in this role, as you’ll be expected to anticipate needs, optimize workflows, and act as the Founder’s trusted right hand. This is a unique opportunity to take ownership, influence processes, and deliver tangible impact in a fast-paced, results-driven environment.
Key Responsibilities
- Manage the Founder’s email inbox - respond on their behalf, categorize emails, flag items that require attention, and ensure timely follow-ups
- Maintain and optimize the Founder’s calendar - schedule meetings, block time for priorities, and coordinate travel arrangements
- Support investor relations and lead management in Salesforce - log activities, manage personal leads, schedule follow-ups, and keep the Founder up to date on interactions
- Assist with data entry and analysis for real estate underwriting models and investment decisions - input data, run calculations, and summarize findings
- Prepare and organize real estate analysis data to support investment decisions
- Handle administrative and compliance tasks - file annual statements, pay compliance fees, and maintain regulatory requirements
- Organize and maintain office operations, ensuring smooth day-to-day processes
- Develop a playbook and training materials for tasks that can be delegated
- Proactively identify operational gaps, recommend improvements, and take ownership of solutions
- Act as the Founder’s right hand - serve as the main point of contact, screen calls, and manage priorities with discretion and professionalism
- 5+ years of experience as an executive assistant or in a relevant executive-level administrative role, ideally supporting a CEO, founder, or business owner
- Proactively identifies opportunities to support the executive by suggesting tools, processes, or strategies that enhance organization and efficiency.
- Strong organizational skills with proven ability to prioritize tasks effectively
- Proficient in Salesforce, Microsoft Office suite, and data management
- Excellent verbal and written communication skills in English
- Adaptable, proactive problem-solver able to work independently with minimal supervision
- Comfortable working remotely and aligning with the Founder’s US time zone
- High level of discretion and confidentiality when handling sensitive information
- Experience in real estate investment or related fields
- Familiarity with compliance and regulatory processes
- A short cover letter explaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience, achievements, and motivation for applying.
- An updated CV - Ensure it includes relevant keywords and highlights key skills and experience you have relevant to the role.
- A video introduction link where you introduce yourself and summarize your experience and key achievements. You don’t need to mention the specific role you are applying for—keep it general by highlighting your background, expertise, and what you can bring to your next role. Kindly use Google Drive and ensure that the link is unrestricted, viewable by anyone with the link and does not expire. It is imperative to have a video introduction to move forward with the application process. Please ensure your full name or contact details are not visible on this public link.
- Record in a quiet, well-lit space
- Dress professionally, as you would for an interview.
- Do not read from a script
- Ensure your device is fixed and stable
- Here are some examples should you need it: https://www.youtube.com/@somewheredotcom/shorts