Operational Admin Assistant - Commercial Real Estate - 17161
Role: Operational Administrative Assistant (Business-Focused)
Working Hours: Full-time, Monday-Friday, 8:00 AM - 5:00 PM PST
Salary Range: $1,600-$2,200 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote
About The Company
Our Client operates an independent commercial real estate brokerage based in California. As a solo broker, they manage listings, transactions, and client relationships across commercial real estate deals. The business is fast-paced, detail-driven, and highly professional, with a strong emphasis on organization, responsiveness, and operational excellence.
About The Role
This role provides strictly business-focused administrative support to a commercial real estate brokerage. The Administrative Assistant will manage operational and administrative tasks that keep the business running smoothly, allowing the broker to focus on deal-making and client-facing work. This is not a personal assistant or executive assistant role and does not include personal errands, travel booking, or lifestyle support. The ideal candidate is organized, business-minded, and comfortable operating independently in a professional services environment.
Key Responsibilities
Required:
Working Hours: Full-time, Monday-Friday, 8:00 AM - 5:00 PM PST
Salary Range: $1,600-$2,200 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote
About The Company
Our Client operates an independent commercial real estate brokerage based in California. As a solo broker, they manage listings, transactions, and client relationships across commercial real estate deals. The business is fast-paced, detail-driven, and highly professional, with a strong emphasis on organization, responsiveness, and operational excellence.
About The Role
This role provides strictly business-focused administrative support to a commercial real estate brokerage. The Administrative Assistant will manage operational and administrative tasks that keep the business running smoothly, allowing the broker to focus on deal-making and client-facing work. This is not a personal assistant or executive assistant role and does not include personal errands, travel booking, or lifestyle support. The ideal candidate is organized, business-minded, and comfortable operating independently in a professional services environment.
Key Responsibilities
- Manage business email correspondence, ensuring timely and professional responses
- Organize, maintain, and update documents, files, and transaction-related paperwork
- Support listing and deal workflows, tracking deadlines, follow-ups, and required documentation
- Coordinate calendars, meetings, and virtual appointments accurately
- Maintain internal systems, records, and administrative processes
- Assist with data entry, reporting, and task tracking related to brokerage operations
- Proactively identify administrative improvements to increase efficiency and organization
Required:
- Proven experience in administrative or operations support roles
- Commercial Real Estate Experience +-2 years
- Experience supporting real estate, legal, or professional services businesses
- Strong written English and professional business communication skills
- High attention to detail and excellent organizational abilities
- Ability to work independently with clear instructions and minimal supervision
- Business-minded approach with strong professional boundaries
- Familiarity with commercial real estate workflows or documentation
- Experience working remotely with US-based clients
- Comfort using tools such as Google Workspace, CRM systems, and task management platforms