Legal Administrative Assistant
Job Title: Legal Administrative Assistant
Contract Duration: 2 months
Work Arrangement: Remote (Must Reside in Florida)
Work Schedule: Monday - Friday 8am - 5pm EST
Pay: $20/hour
Summary
This Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision. The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This individual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.
Responsibilities
High School Diploma or GED
Minimum Qualifications
Contract Duration: 2 months
Work Arrangement: Remote (Must Reside in Florida)
Work Schedule: Monday - Friday 8am - 5pm EST
Pay: $20/hour
Summary
This Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision. The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This individual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.
Responsibilities
- Provide dedicated legal and administrative support to 2–3 Client Legal Services Attorneys
- Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems
- Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings
- Schedule, prepare, and file depositions with courts and all required parties
- Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions
- Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence
- Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication
- Manage document organization, version control, and case file maintenance to ensure accuracy and compliance
- Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution
- Monitor deadlines and ensure compliance with procedural and filing requirements
High School Diploma or GED
Minimum Qualifications
- 2-5 years of Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles
- Familiarity with Florida legal documents and processes, such as pleadings, filings, calendaring, and document management
- Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment
- Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided)
- Strong attention to detail, organization skills, and professional communication abilities
- Ability to learn legal procedures, court requirements, and internal systems with guidance