HR & Admin Officer

Location: New-York, United States (Remote)

Base salary range: $80,000 – $95,000 per year (depending on experience and location)

Variable pay: $10,000 per year (based on meeting goals)


🚀 Join Trace One

We are seeking a proactive and service-oriented HR & Administration Officer to support our US-based employees.

This role serves as the first point of contact for HR and administrative matters, ensuring smooth day-to-day operations and compliance with local employment practices.


🛠 The position

The position is hands-on and operational, with a strong focus on employee support, coordination with internal teams, and collaboration with external partners.


HR Operations & Employee Support

  • Act as the first point of contact for US employees on HR-related topics (benefits, leaves, payroll inquiries, reimbursements, policies)
  • Support onboarding and offboarding processes (contracts, documentation, coordination with IT and payroll)
  • Maintain accurate employee data in HR systems in coordination with the Global HR team
  • Ensure compliance with US employment practices and internal HR policies; escalate issues when necessary
  • Prepare and maintain HR documentation for audits and internal reviews


Administration & Office Support

  • Manage local administrative tasks, including:
  • Handling physical mail and deliveries
  • Coordinating office services, storage, and equipment
  • Supporting IT equipment logistics in coordination with IT teams
  • Act as the local point of contact for administrative matters in the US
  • Ensure proper documentation, filing, and follow-up of administrative requests


Vendor & Partner Coordination

  • Coordinate with external vendors and partners (PEO, payroll providers, benefits providers, insurers)
  • Monitor service delivery, escalate issues, and ensure timely resolution
  • Support invoice verification and administrative follow-up in coordination with Finance


Talent Acquisition & Recruitment Support (US)

  • Support end-to-end recruitment processes for US-based roles
  • Draft and post job advertisements on relevant platforms
  • Source candidates (LinkedIn, job boards, referrals)
  • Conduct initial candidate screening (CV review and HR interviews)
  • Coordinate interview processes (scheduling, communication, feedback collection)
  • Support offer preparation and hiring documentation
  • Maintain accurate recruitment data in ATS/HRIS systems


HR Process Support & Continuous Improvement

  • Implement global HR processes at the local level
  • Identify recurring issues and suggest practical improvements
  • Contribute to HR and Talent Acquisition projects impacting US employees


This list is not exhaustive and there will be many opportunity to grow by working on new projects.


🎯 Your profile

What you bring:

  • 2–5 years of experience in HR, administration, or operations in the US
  • Solid understanding of US HR practices and employee lifecycle
  • Strong organizational skills and attention to detail
  • A proactive, hands-on, and solution-oriented mindset
  • Excellent communication skills and a strong service mindset
  • Experience with HRIS / ATS tools

Nice to have:

  • Experience working with a PEO
  • Exposure to an international or fast-growing environment


Why you’ll love working with us

  • International and collaborative environment
  • Flexible work setup: full remote
  • Real ownership and impact on HR operations
  • Opportunities to grow and shape processes
  • A culture that values people, trust, and initiative


Benefits

  • Health, dental, and vision insurance
  • Paid time off and company holidays
  • Retirement plan: 401(k)
  • Full remote working


🤝 Equal opportunity statement

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable law.


📩 Interested?

Apply directly on LinkedIn and we will be delighted to hear from you!


Trace One is a global leader in PLM and Compliance solutions within the process manufacturing and retail CPG space. With more than 30 years of industry expertise, we deliver innovative and scalable solutions that support the entire product manufacturing lifecycle and equip our customers to thrive in new markets. Serving more than 9,000 brand owners worldwide, Trace One is committed to delivering the best in every aspect of business, including solutions, data standardization and access, customer success and social and environmental responsibility.


See you soon at Trace One! 🚀 #Recruitment #Job #PLM