Fundraising & Project Manager
Job Title (seniority commensurate with experience):
Fundraising & Project Officer / Manager / Director
Organisation: Open Dialogue Foundation (ODF)
Location: Remote — preference for candidates based in, or frequently visiting, the Warsaw area for in-person donor and partner meetings
Contract: Part-time (with a clear path to full-time)
Reports to: Vice-President & Executive Director
The Open Dialogue Foundation is an independent, non-profit watchdog headquartered in Warsaw, with offices in Brussels, Kyiv and Miami. Since 2009 we have defended human rights, strengthened the rule of law, fought transnational repression and, since 2014, provided humanitarian, defensive and advocacy support to Ukraine. We deliver impact through bold, evidence-based advocacy, crisis response campaigns and a growing network of international partners.
You will be ODF’s lead fundraiser and a hands-on project manager, initially focused on two workstreams:
- Polish Senate (Senat-Polonia) Grants – manage several ongoing diaspora-support projects, then design and coordinate next year’s programme, guiding global partners through proposal drafting and submission.
- Support for Ukraine – run multi-partner projects (medical, protective and defence assistance); identify new funding to scale them.
Key responsibilities
- Fundraising strategy: design, monitor and optimise a comprehensive fundraising plan for both unrestricted and project-specific income.
- Pipeline building: research national and international institutions, foundations, CSR programmes and HNWIs; maintain an up-to-date prospect list.
- End-to-end cultivation: open doors, build relationships, write proposals and budgets, negotiate terms, draft grant agreements, deliver reports.
- Project ownership: scope, schedule and deliver multiple grants on time and on budget; coordinate teams, suppliers and partners across borders.
- Expansion work (when full-time): lead or support advocacy campaigns in the EU, US and multilateral bodies on human-rights, rule-of-law and financial-exclusion issues.
- 5+ years successful fundraising & project-management experience in NGOs; documented fundraising results ≥ PLN 100 000.
- Proven partnerships with both Polish and international stakeholders.
- Fluency in Polish and English (C1/C2); Ukrainian an asset.
- Strong planning, budgeting and time-management abilities; thrives with minimal supervision.
- Excellent interpersonal and negotiation skills; diplomatic but persistent.
- Genuine commitment to human rights, democracy, the rule of law and Ukraine’s sovereignty.
- Full flexibility: goal-based work, no fixed hours, remote first.
- Competitive Polish-NGO salary plus substantial commission on funds secured and step-wise raises for sustained results.
- Flat structure, direct access to leadership, freedom to create financially self-sustaining initiatives aligned with ODF’s mission.
- Opportunities to influence EU-level policy, travel for conferences and field missions, and grow into a senior leadership post.
Email CV + one-page cover letter (in English) to [email protected] by 31 July 2025.
Please state: earliest start date, preferred FTE (part- or full-time), and a short list of your three biggest fundraising wins.
- ODF is an equal-opportunity employer. We value diversity and welcome applications from all qualified candidates regardless of race, religion, gender identity, sexual orientation, disability or age.