Position: Executive Assistant (Volunteer)

Organisation: Novar Network

Location: Fully Remote

Commitment: Part-time volunteer role

About Novar Network

Novar Network is an emerging youth-focused organisation working in global policy and diplomacy. We are currently in our early stages, building a small but dedicated leadership team alongside an advisory board made up of experts and young professionals. Our mission is to create meaningful opportunities for young people to engage in international policy discussions, participate in research, and contribute to strategic initiatives across borders.

Role Overview

We are seeking an Executive Assistant to support the Director and help coordinate activities across the leadership team and advisory board. This role is central to keeping the organisation running smoothly during this formative phase. It is ideal for someone who is organised, proactive, and excited about playing a hands-on role in the development of a growing international initiative.

Key Responsibilities

• Manage email communication, correspondence, and follow-ups

• Schedule meetings, interviews, and internal planning sessions

• Coordinate activities involving the leadership team and advisory board

• Maintain calendars, reminders, and task tracking

• Assist with preparation of documents, briefs, and meeting notes

• Support administrative systems as the organisation expands

• Help ensure smooth day-to-day operations for the Director

What We’re Looking For

• Strong organisational and time-management skills

• Clear, professional written and verbal communication

• Reliability, discretion, and attention to detail

• Ability to work independently while staying coordinated with the team

• Interest in youth policy, diplomacy, non-profit work, or global affairs is an advantage

• Preferably based in the UK or Europe, though international applicants are also welcome

What You Gain

• Experience working closely with organisational leadership

• Exposure to global youth policy and international development spaces

• Active involvement in shaping an emerging organisation

• Professional development, mentorship, and networking opportunities

We are reviewing applications on a rolling basis and will close the role once the right candidate is found, so we encourage you to apply as early as possible.

Novar Network is an equal opportunity organisation committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds.