This isn't your typical assistant role where you're doing the same tasks on repeat. We're looking for someone who thrives on variety, problem-solving, and taking on new challenges across multiple businesses daily. You'll be the right hand to an entrepreneur who owns three distinct companies:

Aigh-end residential and commercial construction firm in NYC.
A multi-location psychotherapy group practice.
A remote staffing company placing high functioning near shore workers with US business'.

Primary Focus: Systems, Automation & AI Integration

Your core mission is to transform how these businesses operate through technology, while also providing critical operational support.

Innovation & AI Research (10% of time)

Dedicate one half day per week to strategic research on AI, emerging technologies and data scraping of competitors.
Identify tactical applications and automation opportunities across all three businesses.
Test and implement AI tools that improve efficiency and scalability.
Research industry-specific AI applications (construction tech, healthcare tech, HR tech).
Deliver weekly highlights report with actionable recommendations and implementation plans.

Strategic Reporting & Business Intelligence

Design and build comprehensive KPI tracking systems across all three businesses.
Collect data from stakeholders at each company.
Create automated dashboards and weekly executive reports.
Track pipeline, lead conversion, financials, project profitability, and operational metrics.
Make data accessible and actionable for decision-making.

Proposal Development & Management (Construction Firm)

Coordinate with subcontractors to gather pricing and proposals.
Build client proposals and improve templates as needed.
Identify opportunities to automate or streamline the proposal process.

Financial Tracking & Cost Control (Construction Firm)

Build sophisticated project financial tracking systems.
Automate monitoring of subcontractor costs, client payments, and material expenses.
Create real-time profit visibility dashboards for each project.

Business Development & Lead Generation

Use LinkedIn Sales Navigator and other tools for outreach campaigns.
Build and manage prospect lists across all three businesses.
Design and implement automated lead nurturing systems.
Track and optimize conversion metrics.

Additional Responsibilities

Project Communication & Coordination (Urban Standard)

Handle client communication via email and phone.
Manage procurement of insurance certificates and building submissions.
Serve as operational point of contact during projects.

Networking & Outreach

Attend weekly Zoom networking meetings.
Develop scalable outreach strategies for each business.

Future Opportunities (Based on Your Strengths)

Depending on your skill set and interests, you may also support:

Psychotherapy practice administrative functions supporting the Clinical Care Coordinator.
Remove staffing firm client management and coordination supporting the Director of Business Development.
Personal assistant duties for the owner as needed.

What Makes You Perfect for This Role

Must-Haves:

AI and emerging technology expertise - You're deeply knowledgeable about current AI tools and stay ahead of trends.
Systems thinking - You naturally see how to build scalable processes and automation.
Technical proficiency - Expert-level comfort with spreadsheets, databases, automation tools, APIs, and new platforms.
Fluent English with neutral/American accent - Client-facing communication requires seamless professionalism.
Self-starter mindset - Proactive, resourceful, and comfortable working independently.
Assistant mentality - You take pride in operational excellence and making someone else successful (not using this as a stepping stone).
Long-term commitment - You're looking for a role where you can grow and become indispensable over years, not months.
Rapid learner - You pick up new technologies and concepts quickly.
Adaptable - You thrive on variety and can context-switch between different businesses and priorities.

Bonus Points:

Experience implementing AI tools in business settings.
Background in operations, project management, or business intelligence.
Background working with general contractors, architects and/or interior designers in the US, ideally in New York City.
Experience with CRM systems, project management tools, and data visualization platforms.
Coding or no-code automation experience (Zapier, Make, etc.).

What We Offer

Compensation: $1,400/month during 90-day trial period

After successful trial:

Commission and bonus compensation structure added

$100/month annual raises

Work Arrangement: Fully remote position Full-time schedule Flexible role titles depending on business context

Growth & Impact: Lead AI and technology integration across three businesses. Build systems and processes from the ground up. Shape the future of how these companies operate. Autonomy to experiment and innovate.

Why This Role Is Different In most jobs, you're executing the same playbook day after day. Here, you'll face new challenges constantly - one hour you're researching AI tools for construction project management, the next you're building an automated reporting dashboard, then implementing a lead generation system, then exploring AI applications for therapy practice management. If you're energized by the idea of bringing cutting-edge technology to traditional industries, building systems that scale, and having real ownership over how things get done, this is your dream role. You'll be on the ground floor of digital transformation across three distinct businesses, with the autonomy to experiment, the support to implement, and the satisfaction of seeing your innovations drive real business results.

Executive Assistant, Project Manager