TITLE: Executive Assistant

ANTICIPATION DURATON: 6 months

LOCATION: Remote - Support CST, need flexible hours

Our client is the world’s largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.

We trust each other to do our best work where it works best for us and our teams, and this role can be performed remotely in most locations in the country of employment.

We are looking for an Executive Assistant to join our team.

Responsibilities:

Collect and prepare information used for presentations and meetings for executive staff
Document meeting minutes as well as manage action items
Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
Reconcile expense reports and purchase requisitions submissions
Develop and manage meeting communications and cadence activities
Manage special projects for and with the senior staff
Provide back-up support for other executive administrators
Work with HR, Finance, Legal and other groups on reporting and reconciliation

Basic Qualifications:

4+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

Experience with project and budget management
Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
Experience supporting a large, rapidly expanding global sales organization
Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
Demonstrated communication, teamwork and organizational skills
Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
Ability to quickly learn and adopt new technologies and processes
Ability to create and modify processes and scale best practices across the organization
Ability to confidently interact with senior and executive level management
Ability to work in a fast-paced, startup environment
Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

This is an exciting opportunity for someone who enjoys creating order from complexity and empowering teams with tools and structure to carry strategy forward.

The hourly pay rate range for this position is $43.68 to $51.42/hr (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.

Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

For immediate consideration, please forward your resume to [email protected]

If you require assistance or an accommodation in the application or employment process, please contact us at [email protected].

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.