Remote role. Anywhere in the US. Able to start working from 7am PST in the morning to support the European time zone

Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.

This Executive Assistant role provides high-level administrative support to three VPs in the Legal department, managing complex calendars, meetings, travel, and expenses across global time zones. The ideal candidate will be highly detail-oriented, proactive, and able to multitask effectively in a fast-paced environment.

Requirements & Skills

3 year Executive Assistant experience with Executives / VP level.
Able to support multiple Executives at the same time (this position will support 3 VPs)
Very detailed oriented/humble/proactive
Bachelor degree
3-5 years as an executive assistant to VP level executives.

Job Function:

Providing 3 VPs in the Legal department with administrative support ( two VPs are based in California, one is based in Germany)
Occasionally assisting with Travel Arrangements such as flight & hotel bookings
Occasionally assisting with Signature Requests

The Executive Assistant may handle a wide variety of administrative tasks including:

Calendar Management

Careful and detailed planning for the year ahead
Proactively managing conflicts and multiple calendars
Gatekeeper, ensuring the executives ease of day by managing back-to-back meetings and setting aside work/focus time

Expense Reports

Managing expenses via Concur and submitting them for approval by the deadline

Meeting Planning

Planning and coordination of meetings and offsites, including preparing the agenda
Coordination with the facilitator, speakers, internal teams and external vendors

Team Administration

Maintain email aliases and distribution lists
Admin for MS Teams site, Wiki pages, etc