Executive Assistant

Company

CaseBlink is a cutting-edge platform designed to streamline operations for immigration law firms using advanced AI technologies. CaseBlink simplifies case workflows through automation and intelligent tools by saving immigration practitioners hours on each case, enhancing efficiency and allowing teams to focus on impactful legal work.


Role

This is a full-time remote role for an Executive Assistant to the CEO.

This role is focused on reducing the CEO’s administrative and operational load, ensuring that reporting, coordination, and day-to-day execution run smoothly.


The Executive Assistant will:

  • Manage administrative workflows and executive support tasks
  • Own recurring reporting (KPIs, OKRs tracking, investor updates)
  • Coordinate across teams to ensure priorities are executed and deadlines are met
  • Build and maintain systems, dashboards, and automations to improve efficiency


This is a high-responsibility execution role. The ideal candidate is highly organized, detail-oriented, and proactive in keeping the company running smoothly behind the scenes.


Key responsabilities


Executive and admin support

  • Manage calendar, scheduling, and prioritization of meetings
  • Handle payments, expenses, and administrative processes
  • Support event and conference logistics (travel, coordination, follow-ups)
  • Assist with day-to-day executive requests and ad hoc tasks


Reporting and tracking

  • Maintain and update KPI dashboards and company metrics
  • Track OKRs and ensure regular updates across teams
  • Prepare weekly task summaries and reports for the CEO
  • Draft and compile investor updates


Operations and coordination

  • Coordinate cross-functional tasks and follow up with teams
  • Track action items and ensure deadlines are met
  • Support special projects led by the CEO
  • Handle urgent issues and operational gaps as they arise


Finance, legal compliance

  • Track contracts (vendors, employees, partners)
  • Assist with cap table updates (in coordination with finance/legal)
  • Monitor compliance deadlines (taxes, filings, visas if applicable)


Processes

  • Build and maintain internal processes and documentation
  • Set up and manage automations (e.g. Zapier)
  • Ensure data accuracy across tools


Qualifications

  • Bachelor’s or Maser's degree or equivalent practical experience in Business, Operations, Communications, or a related field
  • 2–5+ years of experience in Executive Assistant, Chief of Staff, Operations, or similar roles
  • Excellent written and verbal communication skills in English
  • Strong organizational and execution skills with attention to detail
  • Experience with reporting, dashboards, or data tracking (KPIs, OKRs, etc.)
  • Comfortable working with tools like Notion, Google Sheets, Zapier, CRMs, etc.
  • Ability to manage multiple priorities and follow through independently
  • Proactive, reliable, and responsive in a fast-paced environment