Chief Financial Officer

Job Title: CFO

Reports to: CEO

Direct Reports: Accounts Receivable Accountant, third-party Tax, IT and HR

Location: Remote

Salary: $125,000


Job Overview: Given our Company’s relatively small size, the CFO must wear many hats and be adept in performing tasks at all levels within the Accounting and Finance organization. The CFO must be just as willing to perform the tasks of a Controller, an AP Manager, and a Customer Invoicing Specialist as they are to provide strategic analysis and recommendations to our CEO. In the areas of HR and IT, the CFO must manage third party performance to achieve desired results and timelines.

 

Interested candidates must not only have experience in all facets of Accounting and Finance, HR and IT but also possess the business acumen to partner with the CEO to establish an infrastructure to support the growth of the business domestically and internationally.  We seek a highly motivated individual with demonstrated decision making capabilities and the leadership skills to help create a collaborative corporate culture as we grow. This is a newly created role for us and as such, we are looking to add an energetic leader, a proactive doer, and an accomplished technician that will drive daily financial activities, develop staff, encourage interdepartmental cooperation and collaboration, manage the accuracy and completeness of our existing systems and oversee new system development and deployment and advance our current HR policies and procedures to ensure continued compliance with regulatory requirements and the needs of a growing business.  


Responsibilities:

1. General Ledger & Month-end Close:

  • Maintain the overall accuracy and integrity of the General Ledger.
  •  Perform monthly GL account reconciliations, ensuring all accruals, deferrals, and entries are recorded accurately and classified correctly.
  • Prepare and post journal entries; manage accounting data storage protocols.
  • Reconcile key accounts to operational reporting, including:
  • Deferred Revenue
  • Prepaid Safari Costs
  • Sales and COGS accounts
  • Partner with operations and sales to validate vendor invoices, resolve discrepancies promptly, and ensure accurate coding.

 

2. Accounts Receivable & Customer Billing:

  • Oversee customer invoicing, ensuring timeliness, accuracy, and effective collections.
  • Implement best practices for invoicing aligned with cost accounting standards.
  • Directly supervise Accounts Receivable/Payable Bookkeeper.
  • Maintain professional communication with customers to resolve billing issues and align with sales expectations.

 

3.  Cash & Treasure Management

  • Manage daily cash operations, including wires, ACHs, transfers, corporate credit cards, and investments.
  • Monitor cash flow daily to ensure liquidity for timely payments.
  • Reconcile and process vendor payments promptly.
  • Maintain strong relationships with banking partners; ensure appropriate account structures.

 

4.  Vendors’ & Partners’ Payables Management:

  • Communicate professionally with vendors and partners and address payment or invoice issues quickly.
  • Collaborate with vendors and partners to implement best practices for invoicing aligned with cost accounting standards.
  • Supervise the Accounts Receivable/Payable Bookkeeper in managing vendor payments.

 

5.  Budgeting and Forecasting:

  • Develop and oversee annual budget plans and forecasts.
  • Create quarterly reports comparing actual results to budgets and present them to the CEO.
  • Generate revised Profit & Loss and Cash Flow Statements every month or quarter
  • Supervise long-term projections for revenue, expenses, and cash flow.

 

6.  Data Analysis & KPIs:

  • Proficiency in Excel, including expertise with VLOOKUP, Pivot Tables, Macros, SUMIF formulas, Conditional formatting and other advanced functions, is required.
  • Ability to consolidate operational data to assist management in developing operational reporting on Key Performance indicators.
  • Experience developing financial and operational reporting preferred.

 

7.   Process Improvement & Scalability:

  • Develop and implement accounting best-practices to improve efficiency and scalability.
  • Establish a weekly in-house check run process.
  • Implement secure online payment processes with accurate accounting integration.
  • Create Standard Operating Procedures (SOPs) to strengthen internal controls and resource efficiency.
  • Shorten month-end close timelines and implement monthly financial reporting for management.
  • Migrate from Quickbooks desktop to Quickbooks On-Line

 

8. Human Resource Management (via third-party partner):

  • Oversee HR functions through external contractor managers, including talent acquisition, onboarding, and performance frameworks
  • Identify opportunities to strengthen HR policies and compliance
  • Ensure regulatory requirements are met
  • Evaluate group health insurance, 401(k) and other benefit options and provide recommendations
  • Ensure accuracy of employee records, pay rates, deductions, and benefits.
  • Reconcile payroll reports to the general ledger and monitor tax filings managed by Paychex as well as managing and updating new government/tax-related filings.
  • Serve as primary contact for employee payroll questions and Paychex support.
  • Oversee the Accounts Receivable/Payable Bookkeeper in processing biweekly payroll for hourly and salaried employees through Paychex, reviewing and approving timekeeping data, and coordinating pay changes.

 

9.  IT Responsibilities

We currently use a proprietary application (Safari Logic) as our guest registration software, Safari Portal to manage guest and tour data, HubSpot (CRM) for Marketing, Sales and Customer Service and Quickbooks desktop for Accounting. We will be implementing a Datawarehouse to streamline information flow and ensure accuracy across multiple platforms. We currently utilize third parties for IT development work.

  • Partner with CEO, Sales, and Operations to:
  • Evaluate core operating systems to identify enhancements that improve user and guest experience.
  • Propose changes to the IT infrastructure that will support scalability.
  • Implement changes to IT infrastructure including spearheading system RFP process, overall project management and IT resource analysis and management.
  • Manage third-party developer group to ensure projects are completed correctly and on time.
  • Ensure training on systems is timely and role-appropriate.
  • Implement new AI dashboard with an integrated data warehouse to deliver real-time analytics and improved decision-making for managing company expansion.
  • Provide strategic guidance to external IT contractors, emphasizing scalable infrastructure, cybersecurity, and technology roadmaps aligned with business growth.


Qualifications:

  • 5-10 years of progressive accounting experience, including supervisory responsibilities.
  • Strong knowledge of GAAP and financial reporting.
  • Experience with cash management and reconciliation processes.
  • Excellent communication, leadership, and problem-solving skills.
  • Proficiency in accounting software and Microsoft Excel.
  • Quickbooks experience preferred
  • Hospitality (Travel, Tour Operations, etc) experience preferred

 

Physical Requirements:

  • Ability to travel both domestically and internationally.
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift 15 pounds at a time.

 

Education:

  • Bachelor’s degree in accounting, finance, or related field (CPA preferred).


Benefits:

  • Competitive salary.
  • Opportunities for professional development.
  • A dynamic work environment with a passionate team.
  • Employee discounts on travel services.
  • The opportunity to enhance conservation efforts through delivering memorable wildlife experiences.