We’re looking for a detail-oriented, super-organized Administrative Assistant to keep our operations running smoothly. If you’re great at managing multiple tasks, love keeping things in order, and enjoy being the go-to person for making sure nothing falls through the cracks - this role is for you.

What You’ll Do

Daily Support & Communication

Check and respond to Slack messages and emails (Inbox Zero champion).
Join a quick daily check-in (30 min) with your manager.

Client Onboarding

Process new client data in our systems.
Collect and store all necessary documents.
Follow up on any missing forms.

Organization & File Management

Keep client records up to date in our spreadsheets.
Organize files in Google Drive.
Maintain clean, accurate shared folders.

Meeting Coordination

Schedule and manage invites for internal and client meetings.
Update links, attendees, and any meeting tools needed.

Reporting & Data Updates

Prepare and send weekly client reports.
Update dashboards and track churn data.
Share any missing onboarding info with the team.

Monthly Clean-Up

Put together the monthly churn report.
Remove old client data from systems and archive it.

Team Onboarding & Offboarding

Set up new team members with access to our tools.
Remove access when someone leaves.

Recognition & Feedback

Share client feedback with leaders.
Post positive shout-outs in our recognition channel.

Cross-Team Support

Keep communication flowing between Sales, Finance, and Content teams.

Access & Platforms

Manage solution provider portal invites.
Request client access for Amazon tools.

Ad Hoc Tasks

Create custom reports or handle special requests from leaders.

Process Improvements

Keep SOPs up to date.
Suggest better ways to make our workflows smoother.

We’re Looking For Someone Who Is

Organized & detail-oriented
Great communicator (written & verbal English)
Comfortable working with spreadsheets, shared drives, and online tools
Proactive problem-solver who loves efficiency
(Ideally) based in Thailand
Experienced with Notion and Click-Up

Perks & Details

Remote and flexible work environment
Full-time contractor role
Supportive, international team that actually cares
Opportunities to grow and take on more responsibility
Paid yearly company retreat
An immediate start — we're ready when you are!

Compensation can be adjusted based on your experience and expertise.

If you get excited about tidy task boards, love helping people stay on track, and want to play a key role in a growing, fast-moving team — we can’t wait to meet you.

Apply now and let’s make some project magic together!

Sophie Society has helped 2000+ brands, handled 2400+ different product launches and generated over $200 million in ad revenue. We are also hosts of the world's most attended digital event on Amazon PPC - The profitable PPC Challenge. Yes, loud and proud :)