Operations Specialist (100% Remote)

We are seeking a sharp, detail-oriented Operations Specialist to support high-level executive functions. This role is critical to our leadership operations; you will be working directly with data that reaches our Commercial Chief Officer. In this environment, accuracy is paramount—there is no margin for error when reporting figures and metrics.

The ideal candidate is someone with at least 5 years of experience who possesses a "surgical" approach to numbers and a polished, professional command of written English.


Duration: Contract through May (Leave of Absence Cover)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM PST

Location: 100% Remote (Must reside in the Pacific Time Zone)

Compensation: Range depending upon experience


Key Responsibilities

  • Leadership Forum Coordination: End-to-end planning and execution of executive meetings. This includes organizing topics, preparing extensive agendas, coordinating participation across the enterprise, managing Outlook invites, and drafting formal communications to leadership.
  • Staffing & Executive Reporting: Managing and preparing monthly staffing requests. You will be responsible for performing basic mathematical calculations for staffing purposes and translating that data into comprehensive, high-quality Executive Summaries.
  • Administrative Support: Providing ad-hoc support for executive leaders and special projects as needed.


Required Skills & Qualifications

  • Experience: Minimum of 5 years of related professional experience in operations, executive coordination, or high-level administration.
  • Precision: A high degree of mathematical accuracy. You must be able to verify and validate data points (e.g., ensuring a figure is exactly 55, not 54) to ensure requests meet approval standards.
  • Communication: Exceptional written and verbal communication skills. You must be able to draft formal Executive Summaries with flawless grammar and professional tone.
  • Technical Savvy:
  • Microsoft Office: Proficient in Word and PowerPoint.
  • Excel: Ability to use filters and manage general data sets (Expert level not required, but comfort with data is a must).
  • PowerBI: Ability to download and interpret reports.
  • Systems: Quick learner with a high aptitude for navigating proprietary online systems and Outlook.
  • Organizational Mastery: Ability to manage extensive coordination efforts across a large enterprise while maintaining strict deadlines.


Education

  • A degree is not required for this position; we prioritize "sharpness," relevant experience, and a proven track record of accuracy.


Work Environment

This is a 100% remote position. However, because the team operates on Pacific Standard Time, candidates must reside within the PST time zone to be considered.