Executive Assistant to a Managing Partner - Remote

We are on the lookout for dynamic individuals who possess an entrepreneurial mindset and excel in high-pressure environments. We invite applications for the role of “Executive Assistant to a Managing Partner” within our expanding organization.

About Our CompanyOur firm operates as a holding company for six diverse organizations, dedicated to cultivating wealth for our investors and clients. Our mission centers on fostering an exceptional company culture, enhancing our market presence, achieving vertical integration, and adhering to a focused investor philosophy. We are steadfast in our commitment to delivering substantial value to our clients while positively impacting our communities and society at large.

Job OverviewThe Executive Assistant will provide direct support to a Managing Partner, playing a critical role in organizing, coordinating, and enhancing the executive’s workflow. The ideal candidate must thrive in a fast-paced setting, demonstrating outstanding organizational capabilities and a keen attention to detail. This role encompasses both professional and personal aspects of the Managing Partner's life, including meticulous management of complex schedules, coordination of meetings with stakeholders, and organization of travel plans. A high degree of professionalism and discretion is required, particularly in handling sensitive information.

Key Responsibilities
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Schedule Management: Oversee the daily calendar, prioritizing appointments, meetings, and conference calls to ensure optimal preparation.
Travel Coordination: Arrange all aspects of travel, including flights, accommodations, and transportation, while managing related expenses.
Expense Management: Monitor expenses, prepare detailed reports, and facilitate reimbursement processes.
Meeting Coordination: Organize meetings and events, including agenda preparation, material compilation, and minute-taking as necessary.
Communication Management: Proactively address and prioritize various communications directed to the Managing Partner, assessing the appropriate course of action for each.
Document Preparation: Edit and format documents, including Microsoft Word and PowerPoint presentations, to uphold professional standards.
Electronic Filing: Maintain systematic electronic filing processes to streamline document management.
Project Management: Utilize Asana for enhancing efficiency, productivity, and accuracy in execution.
Confidentiality: Safeguard sensitive information with the utmost discretion and professional judgment.
Personal Support: Assist with personal tasks and errands to support the Managing Partner.
Additional Duties: Perform other responsibilities as assigned by the executive.

Required Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Software.
Quick typing skills and adeptness in document formatting.
Strong communication abilities, both written and verbal.
Proactive approach in anticipating needs and understanding organizational priorities.

Qualifications

A minimum of 5 years’ experience as an executive assistant to C-Suite executives in a high-performance environment is required.
Preferred candidates will have backgrounds in financial services, commercial real estate, or architecture.
A Bachelor's degree is highly preferred.

Career Growth Opportunities

We are dedicated to fostering an environment that promotes professional growth and learning, enabling individuals to take initiative and develop alongside our organization.

Company Culture and Values

Our team is committed to innovation, integrity, and collaboration, ensuring a workplace that values diversity and inclusion while making a meaningful societal impact.

Compensation And Benefits

Total Compensation Range: \(65,000 to \)85,000
Annual Bonus Potential
Comprehensive Medical, Dental, Vision, and Life Insurance
401k Retirement Plan
12 Days of Paid Vacation and 6 Days of Sick Time
20 Remote Workdays per Year
Employee Assistance Program and Education Assistance Program
Employee Discount Store and Discounted Storage
Opportunities for Equity Participation

Equal Opportunity Employer

We are an equal opportunity employer committed to diversity and inclusivity in the workplace. We do not discriminate based on any protected characteristic and provide reasonable accommodations for applicants with disabilities.

How to Apply

If you find this opportunity appealing and align with our mission, we encourage you to submit your application through our careers portal. We look forward to your application!

Employment Type: Full-Time

Remote Executive Assistant for Managing Partner