Executive Assistant

Published

North Star Principles

  • Protect CEO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them.
  • Efficiency in Calendar: Be as efficient as possible. Be clear, and committed, and include context.
  • Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly.
  • Design the Play: Be preemptive. Come prepared and aware of all the moving pieces and how to address them ahead of time.
  • Prioritize Business: Understand the business in order to prioritize important business operations, clients and business development. Order tasks based on what will generate the biggest outcome to support revenue and CEO’s resources.

Key Areas Of ResponsibilitiesEmail and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items.
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  • Meeting Coordination:

Schedule and organize meetings, ensuring they are necessary and productive.
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  • Calendar Management:

Maintain a clear and organized calendar, balancing work and personal commitments. Provider weekly calendar reviews to manage conflicts and upcoming travel and meeting requirements/needs.
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  • Travel Planning:

Arrange all aspects of travel, including itineraries, accommodations, and transportation.
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  • Business Development:

Manage current connections for CEO to ensure timely follow up and identify new networking opportunities, connections, and events for that align with company objectives and potential for business growth.
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  • Event Planning:

Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability.
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  • Financial Monitoring:

Keep an eye on expenses and budgets related to the CEO's activities and office and submit organized reports to Chief of Staff.
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  • Project Tracking:
  • Stay informed about key business projects and deadlines to advise and update the CEO as needed.
  • Time Management:
  • Continuously look for ways to make the CEO's schedule more efficient.
  • Networking Coordination:
  • Manage contacts and networking opportunities, aligning them with business priorities.
  • Personal Appointments:
  • Handle personal appointments to ensure a balanced lifestyle for the CEO.
  • Confidentiality Management:
  • Safeguard sensitive information, ensuring privacy and security.
  • Task Prioritization:
  • Regularly assess tasks and priorities to align with the CEO's strategic goals.
  • Team Communication:
  • Act as a liaison between the CEO and other staff members or departments.
  • Feedback and Reporting:
  • Gather and relay relevant feedback or reports to the CEO for informed decision-making.
  • Problem-Solving:
  • Anticipate and address potential issues before they reach the CEO, ensuring smooth operations.
  • Meeting Minutes:
  • Attends meeting with the CEO or on behalf of and take notes with key action items after. Ensure proper follow up of action items.
  • Admin Meeting:
  • Create an agenda and lead meeting with CEO daily to confirm high priority items, scheduling and question needing immediate response.
  • Previous job experience as an administrative, personal or executive assistant
  • Excellent written and verbal communication skills
  • Highly Proficient in MS Office. An extremely high understanding of Excel is required.
  • Associates degree or higher

Work Set-up

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