Palette was founded with the belief that digital creators and influencers deserve the same management attention previously reserved for traditional entertainers. We sit at the forefront of defining what digital management entails and what it means to manage an entertainer building their career on the internet.

The Role

We are looking for an Executive Assistant to join Palette as we continue to scale and provide top-notch administrative support to our Head of Talent and Co-Founder. As an Executive Assistant, you will play a critical role in ensuring our executive is set up for success to do their best work.

Responsibilities

Proactively manage, assess, and predict the day-to-day needs of the Head of Talent and Co-Founder to ensure they are prepared and organized for all internal and external meetings and events
Talent coordination supporting our roster of digital creators on their partnership and brand deals
Seamlessly manage email coordination, calendar scheduling, travel, team meetups, expense reporting, and a wide variety of priorities for the leadership team
Use sound judgment in setting work priorities, planning and organizing workload in the midst of interruptions and changing priorities
Ghost write and correspond to emails sent on behalf of executive
Project manage a variety of professional and personal initiatives through self-motivation, clear communication, and complete follow-through
Effectively communicate between executives and various departments to ensure information flows smoothly and efficiently
Assist with ad hoc projects as needed
Help coordinate and organize team and industry events several times a year

Qualifications

3+ years of Executive Assistant experience with the ability to provide remote support, personal assisting experience a plus
Passion for working in a fast-paced, everchanging environment
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Hyper responsive and overly communicative
Highly resourceful team-player with the ability to also be extremely effective independently
Strong attention to detail and accuracy, ensuring all work is of high quality
Exceptional communication and interpersonal skills, both written and verbal
Experienced and highly capable in using productivity tools such as Google Suite, Slack, Trello, Front, and Notion.
Ability to handle multiple tasks simultaneously while maintaining composure in a fast-paced environment
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Bonus Points If:

You have previous experience in the digital influencer, social media, entertainment, or digital marketing spaces