Automation & AI Integration Specialist (Systems Innovator)

Location: Remote

Industry: Creative Production, Live Events, Experiential Marketing

Job Type: Contract (Project-Based)

About the Role

We are hiring a highly skilled Automation and AI Integration Specialist to lead the transformation of internal operations and communication infrastructure within a fast-growing creative and live event organization.

This role is not just about implementing tools — it’s about engineering intelligent systems that match how a creative company actually works. You’ll work closely with cross-functional teams (strategy, project management, creative ops, and business affairs) to restructure workflows, design custom automation, and embed AI-driven solutions that remove bottlenecks, reduce manual tasks, and unlock executional speed across departments.

If you’ve previously worked in environments where a team’s creative output was being slowed down by poor operational systems — and you solved it — we want to hear from you.

What You’ll Do

• Assess & Map Operational Workflows: Evaluate existing communication and task management structures. Identify inefficiencies, friction points, and high-value opportunities for automation or tool consolidation.

• Build Smart Systems (Not Just Tools): Design and deploy scalable dashboards, automated task pipelines, and integrated team platforms that simplify collaboration and reduce manual overhead.

• Drive AI Adoption Across Departments: Introduce and integrate AI tools for content generation, scheduling, transcription, contract templating, onboarding, and reporting.

• Architect the ‘Single Source of Truth’: Develop centralized hubs that align calendars, task boards, and SOPs across departments.

• Collaborate with Consulting & Strategy Leads: Interface with senior consultants and department heads to understand operational needs and align your system designs with broader restructuring goals.

• Ensure Security, Scalability & UX: Implement enterprise-grade access controls, backups, and permission management. Prioritize usability and adoption.

• Train Teams & Document Systems: Deliver training sessions, create SOP documentation, and provide support to ensure long-term integration and resilience.

What You Bring

• 3–7+ years of hands-on experience building automated workflows and implementing AI tools within growing companies

• Expertise in platforms like ClickUp, Notion, Airtable, Zapier, Make, and cloud ecosystems such as Google Workspace or Microsoft 365

• Ability to design systems around human behavior, not just technical specs

• Experience with business transformation, tech onboarding, or scaling startups

• Strong collaboration and communication skills, especially with non-technical teams

• Background in change management and cross-functional alignment is a major plus

Preferred (But Not Required)

• Experience in creative industries, live events, or production studios

• Familiarity with AI tools for operations (e.g., Read.ai, Claude, ChatGPT, automated SOP builders)

• Previous consulting or fractional CTO/COO experience

Who You Are

• A systems thinker with a passion for simplifying complexity

• Obsessed with elegant workflows and seamless internal tooling

• Comfortable building from scratch and iterating quickly

• Business-minded — you understand how operations support performance

• Committed to clarity, speed, and human-centered tech adoption