Administrative Assistant
Administrative Assistant
Liu Chooti Law & Counselling Group
Location: Virtual
Position Type: Part-Time (5-10 hours per week) with the potential to increase to Full-Time
Compensation: $19.00 per hour
Start Date: As soon as possible
Liu Chooti Law & Counselling Group is a multidisciplinary practice that offers legal and counselling services both independently and in tandem based on client needs. Our counselling practice focuses on individual, couples and family therapy as well as inclusion consulting and training. Our legal services focus on family law, landlord and tenant matters, civil litigation, immigration law, employment and labour law, and human rights, with plans to expand into real estate and other areas.
Co-founded by a lawyer and a social worker—both with various equity-seeking identities—our firm is committed to social justice, equity, inclusion, and trauma-informed principles in both our practice and workplace culture. We work from an intersectional, client-centred lens that acknowledges systemic barriers and promotes healing, advocacy, and justice. We strongly encourage applications from those who share these values and are eager to work in a firm led by equity-seeking professionals to apply.
Liu Chooti Law & Counselling Group operates on the traditional territory of the Algonquin Anishinaabe Nation. We acknowledge the ongoing impacts of colonialism on Indigenous communities and recognize our responsibility to uphold Indigenous rights and sovereignty in all aspects of our work. We encourage everyone to learn more about the Indigenous lands they reside on by visiting Native Land.
Visit www.liuchooti.ca to learn more about our firm.
We seek an organized and proactive Administrative Assistant to manage operational tasks within our firm, including payroll administration, client communications, scheduling, document preparation, advertising and promotional activities, and general office management. The ideal candidate is detail-oriented, discreet, efficient, and comfortable with technology.
- Manage calendars, appointments, and scheduling primarily for our social worker(s).
- Work with our paralegal/law clerk to coordinate scheduling, client communications, and document management tasks for our lawyer(s) as required.
- Support select client intake and communications.
- Assist with basic financial tasks (e.g., invoicing, expense tracking).
- Carry out payroll processes
- Track employee hours, vacation, and leave.
- Assist with remittances and maintain payroll compliance documentation.
- Maintain digital filing systems.
- Oversee ordering of office supplies.
- Support the onboarding and training of new hires.
- Coordinate advertising and promotional activities, including social media updates, website content, and marketing materials.
- Any other tasks as the partners direct in relation to the operation of the firm.
- Excellent organizational and time management skills with high attention to detail and accuracy.
- Proven administrative experience, ideally in a professional services environment.
- Experience in a law or multidisciplinary firm setting preferred but not required.
- Keen and efficient learner.
- Familiarity with payroll processes and software.
- Knowledge in basic financial administration.
- Strong proficiency in Word, Excel, PowerPoint, videoconferencing platforms, basic graphic design, social media, etc, and willingness to learn practice management software such as CosmoLex (for law) and Owl/Jane (for social work).
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and professionalism.
- Professional proficiency in English. Proficiency in a language of languages other than English is an asset.
- Independent and comfortable working remotely with minimal oversight.
- Comfortable with receiving work primarily via email and messages.
- Social justice-oriented and want to work in an equity-centred environment.
- Flexible, remote work option.
- Competitive compensation and growth opportunities.
- A collaborative, social justice-oriented environment led by equity-seeking professionals.
- Opportunities for mentorship, skill-building, and peer support in a values-driven team.
- Workplace culture rooted in trauma-informed practice and cultural humility.
- Be part of a progressive firm that offers both legal and counselling services in a unified model.
Liu Chooti Law & Counselling Group is committed to employment equity and building a diverse, inclusive, and accessible workplace. We strongly encourage applications from individuals who identify as part of equity-deserving communities, including Indigenous, Black, racialized, persons with disabilities, neurodivergent, 2SLGBTQIA+ and newcomers to apply. We recognize that systemic barriers continue to shape access to opportunities, and we are dedicated to fostering an environment where all team members feel valued, respected, and empowered to succeed.