Admin Assistant

Published

This is a remote position.

Role Name: Administrative Assistant

Schedule

  • Full-time, 9 AM to 5 PM Pacific Time (12:00 AM (midnight) to 8:00 AM PHT), Monday to Friday 1 hour paid break

Client Timezone: Pacific Time

Client OverviewJoin a dynamic legal services firm at the forefront of client advocacy. Our client, a respected player in the legal industry, serves a diverse clientele with a focus on personalized attention and effective communication. As part of a growing team, you’ll contribute to the firm’s mission of providing exceptional legal support while honing your skills in a professional environment.

Job DescriptionEmbark on an exciting career as an Administrative Assistant in a fast-paced legal services environment. This role offers a unique opportunity to be the linchpin of daily operations, directly impacting client satisfaction and office efficiency. You’ll leverage your bilingual skills to bridge communication gaps, draft critical correspondence, and manage a bustling phone system. As the first point of contact for clients, you’ll set the tone for professional interactions while gaining invaluable experience in the legal field.

Responsibilities

  • Manage incoming calls with poise, directing inquiries and messages efficiently
  • Craft professional letters and communications, ensuring clarity and accuracy
  • Conduct proactive follow-ups with clients, enhancing engagement and satisfaction
  • Coordinate administrative tasks to maintain smooth office operations
  • Utilize bilingual skills to communicate effectively with Spanish-speaking clients
  • Assist in organizing and maintaining client files and documentation
  • Collaborate with legal professionals to support case management

Requirements

  • Fluency in English and Spanish, with excellent written and verbal communication skills
  • Proficiency in office phone systems and standard computer applications
  • Strong organizational abilities and proven multitasking skills
  • Professional demeanor with a customer-centric approach
  • Ability to work independently and as part of a team in a remote setting
  • Attention to detail and commitment to maintaining confidentiality
  • Adaptability to changing priorities and deadlines
  • Basic understanding of legal terminology (preferred but not required)

Independent Contractor Perks

  • HMO Coverage
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job